Prior to NCDA publishing the NCDA conference program book as a PDF file on their website, I always had the following dilema.
- There was never enough time at the conference to see everything I wanted to see. (This still happens, but much less.)
- I took almost 2+ hours (total, throughout the conference) to re-read/scan the 60+ page conference program book to find events of interests.
- I often missed something important to me.
Now that the program book is online, I use the PDF (Adobe) "Search" function ("binoculars" icon) to search the program for key words of interest to me and fill out my Outlook Calendar schedule for the week of the conference with the events that match my interests. Specifically, I ...
- update my prioritized list of key words/names (for people, events, and topics that interest me) so I stay focused on what is MOST important to me at the conference. I ask myself "If I could attend only one event, would this be the one?"
- keep this list in one of three (3) open windows on my PC
- open another PC window with my Outlook Calendar for the conference dates
- open the third window displaying the PDF version of the conference program book
- do a search for my first item and size the screen so it is split showing the conference page of the left and all the search results on the right, thus giving me a long sentence segment with my key word so I can decide if I want to click on it to see the page containing that sentence and event.
- when I find an event of interest, I COPY the title, location, and page number and PASTE it into the appropriate date/time in my Outlook page.
- I continue to review all the search results for that first key word, COPY/PASTE those I want to attend, then go back to my prioritized list for the next key word until I have filled up my Outlook schedule..
- I print off my Outllok schedule (in Landscape format) and keep it with me during the conference.
This usually takes me about 20-30 minutes compared to 2+ hours (in totaI) I used to spend during the conference re-reading/scanning the program book - and missing items.
Click here to view the 2008 PDF version of the program book on the NCDA website.
Previous PDF version of the conference program books are listed in this NCDA conference forum on CD-Forums.
If you don't have the latest Adobe PDF Reader (8.1), click here.
Keywords: 2008, 2Q08, 6/22, Getting the most out of the NCDA conference, hph, key words, ncda, prioritize, searching